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Tinker AFB MACBOA WWYK210116 Replace HVAC System, B285

DEPT OF DEFENSE.DEPT OF THE AIR FORCE.FA8137 AFSC PZIOC
SAM.govSolicitationNAICS 236220Total Small Business Set-Aside (FAR 19.5)OKposted Apr 27, 2026due Jun 15, 2026
View on SAM.gov ↗
Closed 3 days ago
Mon, Jun 15, 2026, 8:00 PM UTC

Summary

The Air Force seeks a small business contractor to replace the HVAC system in Building 285 at Tinker Air Force Base, Oklahoma, with an estimated project value between $1,000,000 and $5,000,000. Only current Tinker AFB MAC BOA holders are eligible to compete, and they must attend a mandatory initial site visit on May 19, 2026, for which RSVPs are due by May 15, 2026. Sealed offers are due on June 15, 2026, at 3:00 PM local time, with a 365-calendar-day performance period beginning after notice to proceed.

7 citations
  1. synopsis — “The estimated project value is between $1,000,000 and $5,000,000 and is restricted to SB MAC BOA holders only”
  2. 210116_Solicitation_FA813726R0024.pdf· p.1 — “Project Title: WWYK210116-Replace HVAC System, B285”
  3. synopsis — “This posting is for Tinker AFB - MAC BOA Holders ONLY”
  4. synopsis — “You must attend the Initial Site Visit for the project to be considered eligible to propose”
  5. synopsis — “Site visit date will be (19 May 2026) and RSVPs are due 15 May 2026”
  6. 210116_Solicitation_FA813726R0024.pdf· p.1 — “Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) 03:00 PM local time (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes 15 Jun 2026”
  7. 210116_Solicitation_FA813726R0024.pdf· p.1 — “The contractor shall begin performance within calendar days and complete it within calendar days after receiving 10 365 award, notice to proceed”

Extracted requirements

⚠ Mandatory Site visit
When: 19 May 2026
Where: Tinker Air Force Base, Building 285, Oklahoma
RSVP by: 15 May 2026
Initial Site Visit mandatory for proposal eligibility. RSVP via email to Contracting Points of Contact within 3 calendar days of posting. Only 7 individuals allowed per prime contractor. Subcontractors must be sponsored by prime and provide Entry Access List (EAL) if requiring base access. Calendar invite sent only to those who RSVP.
Estimated value cite
$1,000,000 - $5,000,000
Contract type cite
Firm-Fixed-Price
Period of performance cite
365 calendar days from Notice to Proceed
Awards expected cite
Single award
Set-aside cite
Total Small Business Set-Aside (FAR 19.5); MAC BOA holders only
Past performance
—
Performance bond cite
Required within 10 calendar days after award
Payment bond
Required within 10 calendar days after award
Davis-Bacon cite
Construction wage rates apply
Key personnel
  • Project Manager (PM) — Minimum 10 years combined experience in Project Superintendent, Quality Control Manager, Project Manager, Project Engineer, or Construction Manager roles with general contracting firm(s) engaged in multi-trade commercial construction; at least 2 years' experience as Project/Program Manager. Must be available within 1 hour of telephone notification during normal duty hours.
  • Alternate Project Manager — Same qualifications as Project Manager
  • Design Project Manager — Licensed in Oklahoma as Registered Architect or Professional Engineer; minimum 10 years' previous experience in project management, with at least 5 years managing design-build projects similar in size and complexity
  • Quality Control Manager (QCM) — Minimum qualifications set forth in specification section 01 45 00.00 10, Quality Control (equivalent to CQC System Manager)
  • Alternate Quality Control Manager — Same as Quality Control Manager
  • Site Safety and Health Officer (SSHO) — Minimum qualifications set forth in EM 385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual
  • Alternate Site Safety and Health Officer — Same as SSHO
  • Project Superintendent — Minimum 5 years' experience in construction with at least 2 years as superintendent on commercial projects similar in size and complexity; familiar with EM 385-1-1 and experience in hazard identification and safety compliance. Must arrive at job site within 30 minutes of telephone direction from CO/Contract Specialist/QA Inspector.
  • Alternate Superintendent — Same as Superintendent except previous experience as superintendent not required; subcontractors will not be used as Alternates
Notable terms
  • MAC BOA holders only — restricted to current Tinker AFB MAC BOA Holders
  • Site visit attendance mandatory — Initial Site Visit on 19 May 2026; RSVP deadline 15 May 2026; only 7 individuals allowed per prime contractor; failure to attend makes offeror ineligible to propose
  • Design-build contract with 35%, 65%, 95%, and 100% design submittals required
  • Government review times specified for design, preconstruction, and construction submittals (14-45 calendar days)
  • Architectural/Engineering Review Board (AERB) meetings required for Preliminary Design (35%) presentation
  • Extensive quality control and safety program requirements per EM 385-1-1
  • HVAC system repair/replacement with potential boiler reuse if load analysis supports
  • Asbestos-containing materials (ACM) identified — beige mastic in mechanical and boiler rooms
  • Working hours: normal duty hours (0700-1600 Monday-Friday); utility outages excepted; weekend/holiday work at no additional cost if required for schedule
  • Contractor responsible for obtaining base identification badges (AFMC Form 387) for all personnel prior to commencing work
  • Common Access Cards (CACs) required for personnel requiring logical access to DoD networks or physical access to facilities
  • Operations & Maintenance (O&M) manuals and training required 30 days prior to final inspection
  • Record (as-built) drawings required within 10 days after pre-final inspection
  • Liquidated damages of $237.96 per calendar day of delay
  • Value Engineering Change Proposals (VECPs) encouraged with 45% Government share of savings
  • Buy American Act applies — domestic construction materials required
  • Energy Star and FEMP Low Standby Power products likely to be utilized
  • Environmental Management (EM) survey indicates asbestos concerns; contractor must report any additional suspect environmental conditions
Not triggered: Bid bond · Service Contract Act
Show 34 citations (33 fields backed by source quotes)
Small business required
synopsis — “restricted to SB MAC BOA holders only”
Set aside summary
synopsis — “Total Small Business Set-Aside (FAR 19.5)”
Role
Att10_210116_SOW+MACB.pdf· p.2 — “Project Manager (PM)”
Qualifications
Att10_210116_SOW+MACB.pdf· p.2 — “minimum of ten (10) years combined experience in the following positions: Project Superintendent, Quality Control Manager, Project Manager, Project Engineer, or Construction Manager with general contracting firm(s) engaged in multi-trade commercial construction contracts. The individual must have at least two (2) years' experience as a Project/Program Manager.”
Role
Att10_210116_SOW+MACB.pdf· p.3 — “Alternate PM”
Role
Att10_210116_SOW+MACB.pdf· p.3 — “Design Project Manager”
Qualifications
Att10_210116_SOW+MACB.pdf· p.3 — “licensed in the State of Oklahoma as a Registered Architect or Professional Engineer; Design Project Manager shall have a minimum of ten (10) years' previous experience in project management, with at least five (5) of those years managing design-build projects similar in size and complexity.”
Role
Att10_210116_SOW+MACB.pdf· p.3 — “Quality Control Manager (QCM)”
Role
Att10_210116_SOW+MACB.pdf· p.4 — “Site Safety and Health Officer (SSHO)”
Role
Att10_210116_SOW+MACB.pdf· p.4 — “Project Superintendent”
Qualifications
Att10_210116_SOW+MACB.pdf· p.4 — “minimum of five (5) years' experience in construction with at least two (2) of those years as a superintendent on commercial projects similar in size and complexity”
Location restrictions[0]
synopsis — “Tinker AFB -B285”
Notable terms[0]
synopsis — “This posting is for Tinker AFB - MAC BOA Holders ONLY”
Notable terms[1]
synopsis — “You must attend the Initial Site Visit for the project to be considered eligible to propose.”
Performance bond required
210116_Solicitation_FA813726R0024.pdf· p.1 — “THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? YES”
Performance bond detail
210116_Solicitation_FA813726R0024.pdf· p.1 — “CALENDAR DAYS 10”
Davis bacon
210116_Solicitation_FA813726R0024.pdf· p.10 — “52.222-6 Construction Wage Rate Requirements”
Other
210116_Wage_Determination.pdf· p.1 — “General Decision Number: OK20260049 01/23/2026”
Security access[0]
Att10_210116_SOW+MACB.pdf· p.5 — “AFMC Form 387, Air Force Material Command Identification Cards (i.e. contractor badges) are required for Contractor personnel to access/work on Tinker AFB.”
Security access[1]
210116_Solicitation_FA813726R0024.pdf· p.21 — “5352.242-9001 Common Access Cards (CAC) for Contractor Personnel”
Compliance acts[0]
210116_Solicitation_FA813726R0024.pdf· p.12 — “52.225-9 Buy American-Construction Materials”
Compliance acts[1]
Att10_210116_SOW+MACB.pdf· p.16 — “Architectural Barriers Act (ABA), Uniform Federal Accessibility Standard (UFAS)”
Compliance acts[2]
210116_Wage_Determination.pdf· p.1 — “Davis-Bacon Act”
Estimated value
synopsis — “estimated project value is between $1,000,000 and $5,000,000”
210116_Solicitation_FA813726R0024.pdf· p.5 — “IAW FAR 36.204(f) THE ESTIMATED MAGNITUDE OF THIS PROJECT IS BETWEEN: $1,000,000 and $5,000,000.”
Period of performance
210116_Solicitation_FA813726R0024.pdf· p.1 — “complete it within 365 calendar days after receiving award, notice to proceed”
Contract type
210116_Solicitation_FA813726R0024.pdf· p.4 — “Pricing Arrangement: Firm Fixed Price”
Awards expected
210116_Solicitation_FA813726R0024.pdf· p.1 — “SEALED BID (IFB) INVITATION FOR BID”
Kind
synopsis — “Initial Site Visit”
When
synopsis — “Site visit date will be (19 May 2026)”
Location
synopsis — “Tinker AFB -B285”
Required
synopsis — “You must attend the Initial Site Visit for the project to be considered eligible to propose.”
Rsvp deadline
synopsis — “RSVPs are due 15 May 2026”
Submission method
210116_Solicitation_FA813726R0024.pdf· p.1 — “Sealed offers in original and copies to perform the work required are due at the place specified in Item 8”

How to respond

Submission method cite
Sealed bid submission to address in Item 8 of solicitation (FA8137 AFSC PZIOC, CP 405 739 4040, 7858 5TH ST STE 1, TINKER AFB, OK 73145-9125)
Additional documents required at submission
  • Certificate of Independent Price Determination (FAR 52.203-2)
  • Information Regarding Responsibility Matters (FAR 52.209-7) — FAPIIS registration current and accurate
  • Violation of Arms Control Treaties or Agreements Certification (FAR 52.209-13)
  • Tax on Certain Foreign Procurements representation and Form W-14 if applicable (FAR 52.229-11)
  • Covered Defense Telecommunications Equipment or Services representation (DFARS 252.204-7017)
  • Small business size status representation for NAICS code 236220 (FAR 52.219-28, Alternate I)
ContactsCSV
Show 1 citation (1 field backed by source quotes)
Submission method
210116_Solicitation_FA813726R0024.pdf· p.1 — “Sealed offers in original and copies to perform the work required are due at the place specified in Item 8”

Documents (5)

Direct downloads from SAM.gov — solicitation, attachments, Q&A, drawings, etc.

FAR / DFARS clauses referenced (147)

Showing the first few — most opportunities cite dozens. Click 'Show all' below to expand.

  • AFFARS
    5352.201-9101 — Ombudsman
    Air Force ombudsman is available to address contractor concerns about the acquisition; contractor first works with the CO before escalating.
    Cited in 1× in 210116_Solicitation_FA813726R0024.pdf
    • 210116_Solicitation_FA813726R0024.pdf p.1 — “…726R0024 Page 19 of 31 Supplemental Clauses Incorporated by Full Text 5352.201-9101 AFSC-TINKER Ombudsman (Jul 2023) (a) An ombudsman has been appointed…”
  • AFFARS
    5352.223-9000 — View official text on acquisition.gov ↗
    Cited in 1× in 210116_Solicitation_FA813726R0024.pdf
    • 210116_Solicitation_FA813726R0024.pdf p.1 — “…quiries shall be directed to the contracting officer. (End of clause) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) (Jun 2…”
  • AFFARS
    5352.242-9000 — Contractor Access to Air Force Installations
    Contractor personnel needing frequent base access must obtain identification and vehicle passes per installation policies; visitor passes for occasional access.
    Cited in 1× in 210116_Solicitation_FA813726R0024.pdf
    • 210116_Solicitation_FA813726R0024.pdf p.1 — “…artment of the Air Force definition of a Class I ODS.] (End of clause) 5352.242-9000 Contractor Access to Air Force Installations (Jun 2024) (a) The contr…”
  • AFFARS
    5352.242-9001 — Common Access Cards (CAC) for Contractor Personnel
    Contractor personnel needing logical access to DoD networks/systems or physical access to facilities must obtain a CAC; sponsor coordinates with the trusted-agent process.
    Cited in 1× in 210116_Solicitation_FA813726R0024.pdf
    • 210116_Solicitation_FA813726R0024.pdf p.1 — “…uirements may result in withholding of final payment.g (End of clause) 5352.242-9001 Common Access Cards (CAC) for Contractor Personnel (Jul 2023) (a) For…”
  • DFARS
    252.201-7000 — View official text on acquisition.gov ↗
    Cited in 1× in 210116_Solicitation_FA813726R0024.pdf
    • 210116_Solicitation_FA813726R0024.pdf p.1 — “…Title Effective Date Alternate/ Deviation Variation Effective Date 252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic…”

Market context — recent awards in this category

Matched on PSC Z2AA + Department of the Air Force (tightest match), last 24 months. These are not previous winners of this exact RFP — they're a market sample of who wins similar work, used to gauge typical award size and incumbent concentration.

count
100
P25
$5.2M
median
$6.9M
P75
$10.4M
max
$129.4M
$4.5Mlog scale$129.4M
Top recipients (concentration signal)
top 3 = 28% of $
$498.0M total across 5 recipients
  • WHITING-TURNER CONTRACTING COMPANY, THE3 awards$135.5M10%
  • GRUNLEY CONSTRUCTION CO., INC.1 award$129.4M10%
  • PARAGON PROFESSIONAL SERVICES LLC1 award$98.7M8%
  • MANHATTAN CONSTRUCTION COMPANY LLC1 award$89.6M7%
  • CONTI FEDERAL SERVICES, LLC1 award$44.8M3%
Sample awards (largest first)
  • GRUNLEY CONSTRUCTION CO., INC.
    Department of the Army
    $129.4M
  • PARAGON PROFESSIONAL SERVICES LLC
    Department of the Army
    $98.7M
  • MANHATTAN CONSTRUCTION COMPANY LLC
    Department of the Army
    $89.6M
  • WHITING-TURNER CONTRACTING COMPANY, THE
    Department of the Navy
    $52.2M
  • CONTI FEDERAL SERVICES, LLC
    Department of the Navy
    $44.8M
  • WHITING-TURNER CONTRACTING COMPANY, THE
    Department of the Navy
    $43.6M
  • WHITING-TURNER CONTRACTING COMPANY, THE
    Department of the Navy
    $39.7M
  • SKE & VFS JV
    Department of the Army
    $38.6M
✓ Top 5 incumbents cleared SAM Exclusions + OFAC SDN (as of 2026-06-17)
✓ Clean — no active exclusions or sanctions

We screened 5 likely incumbents against both feeds and found no active federal debarments or OFAC sanctions. This is the same primary screen contracting officers run before recommending an award.

  • WHITING-TURNER CONTRACTING COMPANY, THE
    Likely incumbent (top recipient on similar awards)
    Clean
  • GRUNLEY CONSTRUCTION CO., INC.
    Likely incumbent (top recipient on similar awards)
    Clean
  • PARAGON PROFESSIONAL SERVICES LLC
    Likely incumbent (top recipient on similar awards)
    Clean
  • MANHATTAN CONSTRUCTION COMPANY LLC
    Likely incumbent (top recipient on similar awards)
    Clean
  • CONTI FEDERAL SERVICES, LLC
    Likely incumbent (top recipient on similar awards)
    Clean
How to read this section
  • SAM Exclusions — federal debarment / suspension list maintained by GSA. A hit means the vendor is currently barred from most federal awards (FAR Subpart 9.4). Last refreshed 2026-06-17.
  • OFAC SDN — Treasury sanctions list. A hit means transacting with the vendor would itself violate US sanctions law (31 CFR 501). Last refreshed 2026-06-17.
  • We screen the top 5 recipients from the market-context section. We don’t yet have UEIs on those recipients, so matches are by normalized legal name — high confidence but not perfect. Always confirm vendor identity in SAM.gov before acting.

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